Standard Operating Procedures (SOP) Management
The solution allows the management in electronic format of internal regulations, procedures and other documents which are subject to management or board approval, from document issuing to process finalization.
The solution allows the internal regulations and procedures electronic management, as well as the management of other documents that must be subjected to the approval of the upper management or other approval body of the institution, from their creation until their finalization. The documents are sent for approval to the competent authority on the basis of distinct approval flows, in preset security conditions.
Templates - the solution allows the definition of templates for each internal regulation type or for other types of documents that are subjected to the acceptance of the approval committee.
Dictionary of terms and abbreviations - the solution allows the management of the terms used within the documents by defining them and also their abbreviation method. Besides the term and its definition, it also includes links to the regulations that they are a part of.
Regulation files and their associated documents management - it allows the creation, the copying, the moving, the annotation, the deletion, the export and the assignment of the registration numbers for new documents, depending on the rights of the users.
Flows management - the solution allows the generating and approving regulations' workflows definition, the insertion of comments in PDF documents, the insertion of the digital signature of the authorized party and the automatic archiving of the file when it is approved/rejected by the selected approval level; notifications;
Reporting - it allows defining internal regulations approval process specific reports : regulations created by a direction in a certain time frame, tasks delayed by the users because of the internal regulations, approved/ cancelled regulations/department, etc.