Security challenges in information archiving and records management

The continuous growth of both paper and electronic data during the last years has brought new challenges in information management. This problem is affecting organizations from various industries like financial services, healthcare, telecommunication and public sector.

Besides the challenges of managing huge volumes of information, all these organizations are facing another important issue regarding the users’ access rights to information. The most common security requirements that we find in any organization are:

 

  • The business activities should not be delayed by the lack of access to information. Therefore, employees must have instant access to the documents they need to support them their business processes, but not to other documents with restricted access.
  • Access rights should be granted in a controlled manner through a process based on hierarchical approval.
  • Organizations need to keep IT operational costs as low as possible. As a result, rules regarding information security should be easily defined by business users and not IT, enabling IT departments to focus on critical operations.
  • Access to confidential information should be restricted based on different clearance levels.
  • Organizations must comply with standards and regulations specific to their activity area. Detailed audit reports are required in order to prove compliance with specific regulations.

 

SEAL – an enterprise information archiving and records management software product, responds to these challenges, enabling organizations to preserve and unleash the value of their information assets while providing a secured compliant environment. SEAL offers to its users a series of innovative features that can meet any security requirement and, very important, all these features are available from a simple user friendly interface.

 

Powerful metadata based security rules engine

The security setup is flexible and permissions assignment (who can view, edit, delete, download and share) can be granted in a user friendly matter based on document metadata.

 

Security level permission model

Superseding “security level” model for easier implementation of hierarchical user authorizations (E.g.: normal / confidential / secret / top secret). Additional security mechanism can be employed for certain sensitive content, especially when access is governed by different laws and regulations.

 

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