Business Context
Today, organizations generate massive amounts of unstructured content that are dispersed across various locations and systems. This situation poses several challenges, including escalating costs, decreased productivity due to difficulty in finding relevant content, decision-making delays caused by poor metadata quality, and compliance issues.
By moving unstructured content to dedicated content management platforms and connecting this unified repository to line of business applications generating and using content, companies can reduce their costs, the burden on top line business applications, improving their performance and scalability.
Additionally, consolidating unstructured content into a single platform allows for improved information management and compliance, reducing the risk of data breaches and maintaining trust with customers and stakeholders.
Challenges related to unstructured content consolidation
- Disparate content sources: Companies face the challenge of managing content spread across different repositories, applications, and systems, making it difficult to manage and access.
- Content duplication: Duplicate copies of content may exist in different repositories, leading to confusion and inefficiency.
- Inefficient search: With content spread across multiple locations, it can be challenging to find the right information quickly, leading to poor productivity among information workers.
- Security and compliance: With content stored across multiple locations, it can be difficult to ensure that sensitive information is protected and compliance requirements are met.
Challenges related to enterprise applications offloading
- Performance issues: Storing and delivering content from an application’s primary server can result in performance issues, especially during peak usage times.
- Scalability: As applications grow and usage increases, it can become challenging to scale infrastructure to meet demand.
- Complex integrations: Integrating content storage and delivery with an application can be complex and time-consuming, requiring extensive coding and maintenance.
- Content consistency: If content is stored in multiple locations, it can be challenging to
maintain consistency across different versions of the same content, leading to confusion
and errors.
- Access control: If content is stored in a separate repository from the application, it may be
difficult to control who has access to the content, leading to compliance issues
Our Solution
Enterprises facing the challenges of managing their unstructured data, ensuring compliance, and improving applications performance have practical solutions available.
SEAL is a next-generation software platform that harnesses the power of AI and metadata-driven content management to deliver content efficiency, compliance and automation. With its low-code digital process automation capabilities, SEAL can help businesses streamline their content management and automate their compliance processes while connecting with major enterprise applications generating unstructured content.
SEAL is an open platform with multiple integrations with enterprise applications and productivity tools (SAP, Salesforce, SharePoint, Office, Outlook) and advanced APIs to connect with any external application.
How it looks like
Solution benefits
Content Consolidation:
- Cost Savings – A unified document and records repository will help organizations save money by eliminating the need to manage multiple repositories. This saves time, reduces resources, and helps avoid duplicating efforts.
- Increased Efficiency – Consolidation can improve operational efficiency by enabling information workers to access content data quickly and easily. This means less time spent on searching for information and more time spent on core business activities.
- Control – Consolidation enables businesses to control storage and access to their data, which is critical for businesses with sensitive or regulated content. Centralizing content makes it easier to manage user access, permissions, and security.
- Compliance – Consolidation provides businesses with a comprehensive view of their data and helps ensure compliance with regulatory requirements. By automating compliance, organizations can save time and money while mitigating risk and avoiding regulatory fines.
Entreprise Applications Offloading:
- Better Applications Performance – By offloading unstructured content from enterprise applications, businesses can improve their performance. This is because unstructured content is often a performance bottleneck in enterprise applications, and by offloading it to a separate repository, applications performance can be improved.
- Improved User Experience – By connecting the unified repository to major enterprise applications, users can access ALL of their content data in one place. This improves the user experience by making it easier to find and access information.
- Reduced Storage Costs – By offloading unstructured content from enterprise applications, businesses can reduce their storage costs. This is because the unified repository is optimized for storing unstructured content (an object storage infrastructure can be used), while enterprise applications are not.
- Better Data Governance – By centralizing unstructured content in the unified repository, businesses can improve their data governance practices. This is because they can implement consistent policies and procedures for all content data, regardless of its source.
Relevant resources
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Smart Solutions built on top of Advanced Products
A next generation software solution for AI and metadata-driven content efficiency, compliance and process automation.
Connect, capture, index, share and securely manage your entire electronic archive while maintaining compliance.
At a fraction of the cost usually paid for classical ECM systems, SEAL is an enterprise information archiving system that enables you to capture, transform, index and securely manage your entire electronic archive, while still maintaining the necessary compliance and governance toolsets.
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